C h i l m a r k B o a r d o f H e a l t h
M i n u t e s
Wednesday, June 17, 2015
Chilmark Town Hall
5:00 pm
Present: Katie Carroll, Matt Poole,
Absent: Jan Buhrman
Also Present: Reid Silva (Vineyard Land Surveying & Engineering), Doug Dowling, Rich DeWitt (President, Abel’s Hill Association), John Clarke (Island Water Source), Aaron Zeender (Mermaid Farm), Todd Christy (Chilmark Coffee Co.)
Minutes of June 3, 2015 amended.
Chilmark Coffee Co. Todd Christy came before the Board to discuss a proposed trailer for on-site coffee service. The company currently runs an espresso machines and flow jet out of the back of a van, which needs to be loaded and un-loaded for every service. A dedicated trailer would require less labor and less wear-and-tear on the equipment.
The trailer will include shelving for the bottled water, and will run on deep-cycle, rechargeable batteries. The Board made suggestions for a formal Plan Review proposal, including menu, schedule of surfaces, wastewater management plan, and description of the Roasting Shack which functions as the non-residential food establishment base for the unit. The Plan Review will be presented to the Board at its next meeting, on July 1.
Mermaid Farm Food Truck The Board reviewed a proposed Food Truck plan for Mermaid Farm presented by Aaron Zeender. A sketch of the walk-in refrigeration unit shows that 5’x8’ storage space will be dedicated to cold storage of food for the Food Truck. Dry goods will be stored in a secure trailer. The Board discussed projected water use for the unit, and will require a 200 gallon water storage capacity on the unit. The Board further required that the water distribution and storage system of the truck must be disinfected monthly, and that drinking water samples will be tested for bacteria once every 45 days while the unit is in operation. A dedicated food prep sink will also be required.
The Board noted that energy requirements for the unit will have to be carefully evaluated, as it may not be possible to run the unit off of a standard outlet, which could restrict its location-options.
Wastewater will be transferred to a plastic, 275 gallon holding tank and disposed of at the Edgartown Wastewater Treatment plant, pending discussions with the Mass Department of Environmental Protection regarding appropriate disposal in an approved on-farm compost pile. The proposed disposal at the treatment plant will require a hauler- and transfer permit from the Board. Marina Lent will work with Aaron and Alan to secure these permits.
The Board welcomed the careful work done so far, and summarized its requirements to complete the plan as follows:
- interior surfaces
- Lighting schedule
- Add food processing sink
- 200 gallon water tank,
- a plan for regular chlorination/rinse of the tank with water tests from the trailer water system q 45 days
- Obtain LBOH permit to transport/transfer wastewater
- Paddle handles on the hand washing sink.
Chilmark Pond Algae Bloom: Rich DeWitt, President of the Abel’s Hill Association, came before the Board to discuss a recent algae bloom at the Chilmark Pond parking lot at Dr.’s Creek. The bloom appears to be localized to the area, which is also the part of the pond that people wade across to access the ocean beach. He stated that Association members had cleared some of the algae from the pond with rakes, and that the Association has formed a Committee to address this and related issues around water quality in Chilmark Pond.
He noted that the Martha’s Vineyard Commission is conducting independent testing of pond water quality, but not at this site, and that they and the Mass Estuaries Project scientists should be made aware of this development and the exact location of occurrence.
He asked the Board to conduct a review of septic systems in the vicinity, in order to determine whether any failed systems may be contributing to the problem. The Board agreed to hold a review and discussion at its next meeting, on July 1, at 6pm, and asked Marina Lent to prepare information on neighborhood septic systems for review.
The Bite: Karen Flynn and Jaqueline Flynn came to the Board to discuss their efforts to achieve serve safe certification for employees of the Bite. The Board, noting that the Bite employee taking the exam had only missed the passing grade by a single point, and given the well-established record of the establishment, asked the owners to continue to work towards certification of a number of Bite employees during this summer season, including the tutoring proposed by Karen Flynn.
Santander Bank, 517 South Road (30-96) The Board reviewed a failed Title 5 Official Inspection Report, and instructed Marina Lent to send a registered letter to the owner, requiring that a septic system upgrade be completed prior to re-occupation or use of the premises.
Up-Island Holdings LLC, 31 Sheep Hill Road (17-8.3) Reid Silva submitted a plan for a tie-in for studio flow to a proposed 1,500 gallon septic tank and 1,000 gallon pump chamber, which was approved by the Board. The plan does not require variances.
Cottle, Sams Way (24-29.1): The Board approved a well construction permit application presented by John Clarke for a new well that does not require variances from Chilmark BOH Regulations.
Cottle, Sams Way (24-29.2), The Board approved a well construction permit application presented by John Clarke for a new well that does not require variances from Chilmark BOH Regulations.
3SDSLLC, 11 Round Pond Road (35-1.4) John Clarke came before the Board to conduct the comprehensive review of the irrigation well which was a BOH requirement for its installation 2013. The well was intended to enable the establishment of plantings following major construction on the site.
Conditions set by the Board in permitting this well are as follows:
- the well must be metered and monitored;
- water quality sampling to be done weekly for the first month of operation, subject to BOH reassessment at the month’s end;
- monthly reports to be sent to the Board via e-mail.
John Clarke noted that the rainwater water-storage capacity alone would not suffice to meet irrigation needs in a dry spell such as this spring. He voiced concern that any supplementary use of water from the property’s drinking water well could do irreparable damage to that well. The Board asked for water quality tests showing current status, and noted that plant cover following construction has been established. The Board acknowledged the difficulty of simply shutting off the water supply, especially in a dry year. Matt Poole noted that the subject of irrigation had been addressed in the fertilizer class developed by the Island Boards of Health as part of the Fertilizer permitting process; it included mechanisms such as wetting agents that enable a more efficient use of water. The Board
asked for a plan for a phase-out of the irrigation well, and suggested that the landscape team for the property could be charged with producing such a plan.
Tea Lane Associates, 19 North Tabor Farm Road (13-9.2) The Board considered requirement for a bedroom restriction to be recorded for an office in an outbuilding on the premises. An additional bedroom would exceed the septic system capacity, and the Board asked that Marina Lent inform the realtor that a deed restriction on the office space, preventing it from being used as a space for sleeping, must be recorded for this property.
Tight Tank pumpouts The Board asked Marina Lent to follow up with septage haulers and owners of tight tanks for returned pumpout permits that reflect greater volume than is contained in the tank.
Eaton, 139 and 129 Old Farm Road (3-42 & 43) Doug Dowling came before the Board with a proposal for a septic system with a 2-compartment tank and a design flow rate of 501 gpd to support a greenhouse/conservatory on the property of Timothy Eaton on Old Farm Road. The plan does not require variances and was approved by the Board.
VNA Contract FY2016: The Board approved the FY’16 Public Nursing Contract with the VNA of Cape Cod.
Beach Testing Variances: Ocean @ Chilmark Pond Preserve (Land Bank) and Squibnocket Beach approved testing frequency variance applications have been submitted to the Department of Public Health. Final approval by the Department will allow these bathing beaches to be tested monthly instead of weekly.
Food Inspections: Inspections were done at The Bite, Mermaid Dairy Farm Stand; The Grey Barn Farm and Dairy Farm Stand; and the North Tabor Farm Stand.
Catered Events: Notice of the following catered events was received at the BOH office: Kitchen Porch 6/13/2015 15:30-19:00 Chilmark Community Center 150 people (est.); Tea Lane Caterer (6/19) 35 people, 155 South Road;
Temporary Food Event Permits: Permits were issued for Chilmark School Lunch (6/12), and Island Grown Schools Harvest of the Month (6/11).
The Galley: Frozen Dessert test results sampled on 6/4/15 were received: the product passes DPH requirements.
Epstein, 8 Hammett Road (9-4) as-built received, holding Certificate of Compliance for pump and alarm system test.
Lazarus, 195 Middle Road (19-17) well completion report for replacement well received: potability test passes.
Invoices: The Board approved the following invoice for payment:
- Marina Lent reimbursement for Travel to Plymouth for MEMA Mass Evacuation and Sheltering Regional seminar, 6/10/2015 $94 (SSA)
- MVRD SEMASS-MSW Transport $1,689.45
The meeting adjourned at 19:16 hours.
_______________________ _______________________ _______________________
Katherine L. Carroll, Chair Matthew Poole Janet L. Buhrman
Chilmark Board of Health Chilmark Board of Health Chilmark Board of Health
A recording of this meeting is on file at the Board of Health office and available for on-site review.
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